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Coronavirus Covid-19 : Frequently Asked Questions [Updated 06/05/2020]

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Find on this page the frequently asked questions by doctoral students about Coronavirus and updated regularly.

Coronavirus Covid-19 : Frequently Asked Questions
Coronavirus Covid-19 : Frequently Asked Questions

Considering the impact of the pandemic on PhD students’ research (access to lab tools/fieldworks/documentation), will the Doctoral College take measures to extend the duration of PhD programs to make up for the time lost during the lockdown?

The impact of the pandemic on the progress of the research work will be taken into account in the possibilities of extending the duration of the thesis.

What are the criteria for the extension of doctoral contracts following Minister Frédérique Vidal's statement on 23.04.2020?

Waiting for further information from the Governement. [in french]

Should I apply for an exemption if I am enrolling in 4th, 5th or 6th grade in September?

The conditions for applying for an exemption remain unchanged.

Will action be taken on re-registration fees and increasing the duration of thesis funding?

For the 2020/2021 re-registration, PhD students in financial difficulty to pay the registration fees may apply to the exemption commission.
Regarding the funding of theses, the university has launched a survey via laboratories to establish an assessment of the number of doctoral students significantly impacted by the pandemic and identify their funders in order to discuss with them.

Can I get my university tuition fees refunded? For this year or next year?

Tuition fees paid for the year 2019/2020 cannot be refunded. For next year, doctoral students in financial difficulty to pay registration fees may apply to the exemption commission.

Will the Individual Thesis Monitoring Committees be postponed due to the lockdown?

Registrations are not blocked, they are normally carried out online or remotely by the tuition service. Digital certificates of attendance are issued to the PhD students concerned. During the period of lockdown, the individual monitoring committees can take place in a dematerialized way, and the organization modalities will be indicated to you by your doctoral school.

How are PhD students supposed to validate their mandatory PhD training hours (formations doctorales ADUM) during the lockdown?

PhD training hours can be validated over the entire doctoral period. Flexibility measures will be provided on a case-by-case basis for PhD students whose defence is imminent and who would not have been able to complete all their training hours due to lockdown.

Are there already specific MOOCs validated by the CED or my Doctoral School? Will there be more online PhD courses organized (in English) to fill the course hours?

For courses accessible online (visio or MOOC), PhD students can consult their ADUM account to identify the courses offered by the CED in French and English. In addition, MOOCs available on other platforms such as "fun" may be subject to validation on a case-by-case basis.

Are the training courses offered by the Career Center counted in the training hours?

Yes during the lockdown period and until further notice. (outside workshop "Lockdown, dealing with your emotions").

Can the Collège Doctoral increase its communications in English so that international PhD students don't miss important information?

All the information currently broadcast by the doctoral college is systematically bilingual (French/English) to allow the widest possible dissemination.

What number do I have to call if I need help but can’t speak French? Where can I get translation help if I need to contact a doctor?

In case of emergency you should contact the 112; in the rest of the cases, the health center of Université Grenoble Alpes can meet your needs ( - tel : 04-76-82-40-70)

How can I be supported if I am self-isolating? What online resources exist for PhD students who feel lonely and would like to chat / work with other PhD students?

PhD students suffering from isolation can contact the UGA health centre ( - tel : 04-76-82-40-70) or the human resources department of their employer.
In addition, PhD students wishing to exchange on issues related to confinement or more broadly can participate in workshops organized by the Doctoral College via the PhD Alumni network.

Do you know if the issue of access to university libraries has been addressed and if solutions are being considered? (orders...).

Physical access to libraries is still currently impossible due to containment. Nevertheless, here is a document listing the digital resources accessible in this period of lockdown (in french).

What should I do if I want to organize my Thesis defense? When can I organize it?

The examination of thesis defence files continues over this period. You must therefore, as usual, compile your thesis defence file and submit it to your ED.
The actual holding of the oral thesis defense is postponed, except in special cases requiring detailed arguments (cf: form COVID 19 under ADUM).

Will I get paid for the lectures I have given online? And for the lectures I could not give due to the lockdown, but which that I was supposed to give? When will I get paid?

We invite you to send an e-mail to the human resources department of the component with which you work.

If I have children, which status should I ask during the lockdown?

We invite you to send an email to the human resources department of your employer.

Our mandates as elected PhD students were due to end during spring. Can we have information if they will be extended and for how long?

The term of office of those elected is extended until the next elections (deadline not yet defined).

Updated on May 15, 2020


The College and the doctoral schools (except Philo) will move on September 1st, 2020 to join the Maison Jean Kuntzmann at 110 rue de la Chimie 38400 Saint-Martin-d'Hères on the University Campus (Tram B and C, stops "Bibliothèques universitaires").

Coronavirus COVID-19 : Informations for PhD Students

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